[tor-project] minutes from the sysadmin

[Antoine Beaupré via tor-project <tor-project@xxxxxxxxxxxxxxxxxxxx>]

# Roll call: who's there and emergencies

We have a few outstanding issues we're keeping an eye on:

- gitlab artifacts partition filling up by lelutin
- gitlab CI issues monitored by lavamind
- jenkins runners migration to new servers by zen and groente

# Express check-in

We did our usual quick check-in for blocked tasks and how everyone is doing.

# Roadmap discussion

anarcat brought back a discussion about priorities and roadmap. 

As a reminder, we establish [yearly roadmaps][] and we have an active
[2026 roadmap][] although many things came up that made it hard to
follow.

 [2026 roadmap]: https://gitlab.torproject.org/groups/tpo/tpa/-/work_items/2

 [yearly roadmaps]: https://gitlab.torproject.org/tpo/tpa/team/-/wikis/roadmap

The goal of the conversation is to see what we'll work on until the
end of the year and get a glimpse of priorities for 2027.

This was previously [discussed in March][], at our last formal meeting.

 [discussed in March]: https://gitlab.torproject.org/tpo/tpa/team/-/wikis/meeting/2026-03-10

We also discussed this informally during a check-in in June, where we wanted to do:

- groente: mail *and* idm
- lavamind: download and support sites in 2026, and openvox (2027?)
- zen: prometheus / puppet 2026, firewall / backups 2027?
- anarcat: matrix and websites merge
- gab: minio

Here are per-person priorities.

## lavamind

- yec coming quickly, hoping for another push on donate-neo: tech debt
  to catchup, rate limiting improvements, before october 2026
- some website migrations to marble in 2026? need to check with the web team
- would love to move GitLab  artifacts to object storage

## lelutin

- minio retirement in 2026
- joining zen in the puppet / tails merge for 2027

## anarcat

- matrix process in 2027
- we should prioritize prometheus, firewall and backups in 2026/2027
- websites merge seems to be a priority for the tails team

## groente

- AI / security pre-emption? better incident response?
- LDAP cleanup in 2026?
- start of an idm in 2027? hard to predict, collaboration is slow
- email not blocked on IDM
- documents is much harder

## zen

- tails merge roadmap need a review. things came up (e.g. migrating
  the whole jenkins setup, twice) and we didn't know how much time we
  could free up to work on the merge, so we have delays
- priorities are finishing prometheus and puppet in 2026
- 2027: firewall is a huge rework and backups are important

# Next meeting

Next month, we hope to resume our monthly cadence.

# Metrics of the month

 * host count: 142, LDAP 141 (!), Puppet 141 (!)
 * number of Apache servers monitored: 33, hits per second: 625
 * number of self-hosted nameservers: 6, mail servers: 12
 * pending upgrades: 1, reboots: 98
 * average load: 1.78, memory available: 4.4 TB/8.4 TB, running processes: 300
 * disk free/total: 111.7 TB/254.4 TB
 * bytes sent: 533.6 MB/s, received: 348.2 MB/s
 * [GitLab tickets][]: 286 tickets including...
   * Needs Triage: 1
   * Not Scheduled: 178
   * Backlog: 73
   * Next: 21
   * Doing: 13
   * (closed: 4614)
   * [~Needs Information][]: 5 open, 137 closed
   * [~Needs Review][]: 6 open, 213 closed
   * [~Technical Debt][]: 11 open, 39 closed

 [Gitlab tickets]: https://gitlab.torproject.org/tpo/tpa/team/-/boards
 [~Needs Information]: https://gitlab.torproject.org/groups/tpo/tpa/-/issues/?state=opened&label_name[]=Needs%20Information
 [~Needs Review]: https://gitlab.torproject.org/groups/tpo/tpa/-/issues/?state=opened&label_name[]=Needs%20Review
 [~Technical Debt]: https://gitlab.torproject.org/groups/tpo/tpa/-/issues/?state=opened&label_name[]=Technical%20Debt

We have completed all major Debian upgrades and are not currently tracking upgrades, at last!

-- 
Antoine Beaupré
torproject.org system administration
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