[tor-project] minutes from the sysadmins

[Antoine Beaupré via tor-project <tor-project@xxxxxxxxxxxxxxxxxxxx>]

Here's your first blend of the year!

# Roll call: who's there and emergencies

@zen is AFK, otherwise everyone is there: anarcat, groente, lavamind
and lelutin.

We do have an emergency and had to spend a bit of the meeting
discussing next steps on how to fix the new backup server that has ran
out of disk space again, eating 4TB over the weekend. See issue
[tpo/tpa/team#42446](https://gitlab.torproject.org/tpo/tpa/team/-/issues/42446).

# Normal check in

We did our normal full-length per person check-in.

# Roadmap discussion

We discussed the [2026 roadmap](https://gitlab.torproject.org/groups/tpo/tpa/-/epics/2). 

The situation with the roadmap is a bit unclear as some other
stakeholders have brought up concerns that they wanted to have input
in the roadmap and couldn't quite figure out a way to bring it up.

For background, TPA has been doing [roadmaps since 2020](https://gitlab.torproject.org/tpo/tpa/team/-/wikis/roadmap). Between
2020 and 2023, proposals were done informally, in wiki pages, but in
2024, RFCs were used for the [2024 roadmap](https://gitlab.torproject.org/tpo/tpa/team/-/wikis/policy/tpa-rfc-61-roadmap-2024) and the [tails merge
roadmap](https://gitlab.torproject.org/tpo/tpa/team/-/wikis/policy/tpa-rfc-73-tails-infra-merge-roadmap). In 2025, a more informal approach was again taken because
[comments on the 2024 roadmap seemed to indicate no approval was
necessary](https://gitlab.torproject.org/tpo/tpa/team/-/issues/41436#note_2993244).

Before end of 2025, the 2026 roadmap was first put on hold, but the
[STF grant](https://gitlab.torproject.org/tpo/operations/proposals/-/issues/70) was submitted around that time which solidified some
projects (like self-hosting email) which were challenged in the
original roadmap. According to Isabela, if the grant is approved, then
all the projects in the grant will be considered approved. For other
projects, we are to continue with the roadmap until further notice.

For self-hosted email, even if the grant doesn't automatically approve 
the work, we can still prepare a narrative and argument for (or against!) 
it, as basis for discussion if the grant doesn't go through.

There's a web meeting tomorrow, where the roadmap will be discussed,
alongside long-standing, stalled issues that we need to move ahead
on. @lavamind will send a reminder about this.

@anarcat will discuss the roadmap with @nadya at their check-in
tomorrow as well. For now we keep working on the work as planned, but
we might have an amended roadmap to discuss at our next
meeting, in February.

# Next meeting

In 3 weeks, on February 2nd.

# Metrics of the month

 * host count: 98, LDAP 143 (!), Puppet 137 (!)
 * number of Apache servers monitored: 32, hits per second: 696
 * number of self-hosted nameservers: 6, mail servers: 12
 * pending upgrades: 0, reboots: 97
 * average load: 0.84, memory available: 4.7 TB/7.2 TB, running processes: 192
 * disk free/total: 85.3 TB/230.2 TB
 * bytes sent: 421.7 MB/s, received: 257.7 MB/s
 * [GitLab tickets][]: 252 tickets including...
   * open: 0
   * ~Roadmap::Icebox: 123
   * ~Roadmap::Future: 38
   * ~Needs Information: 3
   * ~Roadmap::Backlog: 52
   * ~Roadmap::Next: 20
   * ~Roadmap::Doing: 8
   * ~Needs Review: 8
   * (closed: 4347)
   * [~Technical Debt][]: 11 open, 41 closed

 [Gitlab tickets]: https://gitlab.torproject.org/tpo/tpa/team/-/boards
 [~Technical Debt]: https://gitlab.torproject.org/groups/tpo/tpa/-/issues/?state=opened&label_name[]=Technical%20Debt

Upgrade prediction graph lives at https://gitlab.torproject.org/tpo/tpa/team/-/wikis/howto/upgrades/trixie/

-- 
Antoine Beaupré
torproject.org system administration
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