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[tor-project] minutes from the sysadmin meeting

This is your monthly dose of sysadmin meeting minutes! More coming next
week, for people really into that stuff...

# Roll call: who's there and emergencies

All hands present. Dragon died, but situation stable, not requiring
us to abort the meeting.

# Express check-in

We tried a new format for the check-in for our monthly meeting, to
speed things up to leave more room for the actual discussions.

How are you doing, and are there any blockers? Then pass the mic to
the next person.

# 2026 Roadmap review

This is a copy of the notes from the [TPA meetup][]. Review and amend
to get a final version.

 [TPA meetup]: https://gitlab.torproject.org/tpo/tpa/team/-/wikis/meeting/2025-10

Things to add already:

- add hardware replacement plan to yearly roadmap, to solve the
  [manage the lifecycle of systems issue][]
- OpenVox packaging

 [manage the lifecycle of systems issue]: https://gitlab.torproject.org/tpo/tpa/team/-/issues/29304

We split the 2026 roadmap in "must have", "nice to have" and "won't do":

## Must have

Recurring:

- YEC (@lavamind)
- regular upgrades and reboots, and other chores (stars)
- no hardware replacements than the ones already planned with tails
  (dragon etc)

Non-recurring:

- tails moving to Prometheus, requires TPA prometheus server merge
  (because we need the space, mostly, @zen)
- shift merge, which requires tails moving to prometheus (stars)
- email mailboxes (TPA-RFC-45, @groente)
- authentication merge phase 1 (after mailboxes, @groente)
- completed trixie upgrades (stars)
- SVN retirement or migration (@anarcat)
- mailman merge (maybe delegate to tails team? @groente can followup)
- MinIO migration / conversion to Garage? (@lelutin)
- marble on community, blog, and www.tpo websites (@lavamind)
- donate-neo CAPTCHA fixes (@anarcat / @lavamind)
- TPA-RFC-38 wikis, perhaps just for TPA's wiki for starters? (@anarcat)
- OpenVox packaging (@lavamind)

## Nice to have

- RFC reform (maybe already done in 2025, @anarcat)
- firewall merge, requires TPA and Tails to migrate to nftables (@zen)
- Tails websites merge
- Tails mirror coordination (postpone to 2027?)
- Tails DNS merge
- Tails TLS merge
- (TPA?) in-person meeting (@anarcat)
- reform deb.tpo, further idea for a roadmap to fix the tor debian
  package (@lelutin / @lavamind, filed as [tpo/tpa/team#42374][])

 [tpo/tpa/team#42374]: https://gitlab.torproject.org/tpo/tpa/team/-/issues/42374

Let's move that deb.tpo item list to an epic or issue.

## Won't do

- backups merge (postponed to 2027)

## Observations

- lots of stuff, hard to tell whether we'll be able to pull it off
- we assigned names, but that's flexible
- we don't know exactly when those things will be done, will be
  allocated in quarterly reviews
- this is our wishlist, we need to get feedback from other teams, web
  team and perhaps team leads / ops meeting coming up about that

# holidays vacation planning

- zen AFK Jan 5 - 23 (3 weeks)
- zen takes the two weeks holidays for tails
- lelutin and lavamind share them for TPA
- vacation calendar currently lost, but TPO closing weeks expected to
  be from dec 22nd to jan 2nd
- announce your AFK times and add them to the calendar!

# skill-share proposals

We talked about doing skill-shares/trainings/presentations at our
meetup. We still don't know when: during office hours, after
check-ins?

- Offer (zen): Tails Translation Platform setup (i.e. weblate +
  staging website + integration scripts)

"What's new in TPA" kind of billboard.

Presenter decides if it's mandatory, if it is, make it part of the
regular meeting schedule.

# RFC to ADR conversion

Short presentation of the [ADR-95 proposal][].

 [ADR-95 proposal]: https://gitlab.torproject.org/tpo/tpa/team/-/wikis/policy/0095-adr

postponed

# long term (2030) roadmap

- review the tails merge roadmap
- what's next for tpa?

postponed

# Next meeting

Next week, to tackle the other two conversations we skipped above.

# Metrics of the month

 * host count: 99
 * number of Apache servers monitored: 33, hits per second: 705
 * number of self-hosted nameservers: 6, mail servers: 12
 * pending upgrades: 0, reboots: 0
 * average load: 1.98, memory available: 4.4 TB/7.2 TB, running processes: 294
 * disk free/total: 122.4 TB/228.4 TB
 * bytes sent: 545.6 MB/s, received: 354.9 MB/s
 * [GitLab tickets][]: 249 tickets including...
   * open: 0
   * ~Roadmap::Icebox: 128
   * ~Roadmap::Future: 42
   * ~Needs Information: 3
   * ~Roadmap::Backlog: 41
   * ~Roadmap::Next: 20
   * ~Roadmap::Doing: 12
   * ~Needs Review: 4
   * (closed: 4277)
   * [~Technical Debt][]: 12 open, 39 closed

 [Gitlab tickets]: https://gitlab.torproject.org/tpo/tpa/team/-/boards
 [~Technical Debt]: https://gitlab.torproject.org/groups/tpo/tpa/-/issues/?state=opened&label_name[]=Technical%20Debt

Upgrade prediction graph lives at
https://gitlab.torproject.org/tpo/tpa/team/-/wikis/howto/upgrades/trixie/

Now also available as the main Grafana dashboard. Head to
<https://grafana.torproject.org/>, change the time period to 30 days,
and wait a while for results to render.

-- 
Antoine Beaupré
torproject.org system administration
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